Setting up a Baby Café

The Baby Café model works in many settings and is flexible enough to accommodate different community profiles. 

With support resources and a proven model to follow, the process of  setting up and running a Baby Café can be straightforward and time-efficient for staff involved.

Why choose the Baby Café model?

Why Collective Impact works

FAQs/Details about licensing

All Baby Café Sites are:

  • Licensed by Baby Café USA and listed on this website 
    • Any other site purporting to be a Baby Café is using the name without our authorization. 
  • Permitted to use the trademarked logo and branding
  • Fully funded by the applicant
  • Staffed by skilled facilitators
  • Encouraged to establish links with local health care providers
  • Free to all mothers needing support with breastfeeding


Steps to Set up a Baby Café:

PLEASE REGISTER FIRST- we will send you details and links to the formal application 
  1. Fill out the application- once we get the application, it may be approved in the next few days if all components are in place.
    1. You must be familiar with our policies before completing your application. Download PDF sample of Application
  2. Be approved by us
  3. We email you the invoice for licensing and the License Agreement
  4. You set up the webinar training date with us
  5. We send you a password for the website resource bank and Logo use

Before the Cafe can open:

  1. The invoice needs to be paid (it can be electronic deposit)
  2. The License Agreement is signed, scanned, and returned to us electronically
  3. The License Certificate, and the Toolkit booklet have been received by applicant
  4. The staff have received the webinar training.

Now you can open the Café and it goes live on the website. 

The Grand Opening is usually held sometime in the next few months, after the Café has mothers and babies attending so they can be part of the celebration.


  1. Staffing Guidelines
  2. Guidelines for the use of volunteers in staffing a Baby Café
  3. Comparison of various Breastfeeding Professionals/Counselors: 
  4. Cafe Models.Types Descriptions
  5. Fees
    • Licensing/Registration fee $400
      • This is payable on approval of your application. This initial registration fee covers:
        • Use of the Baby Café name, logo and branding.
        • First year of licensing.
        • The Baby Café Toolkit, which provides guidelines for delivering all aspects of the service.
        • Access to the Resource Bank – a password-protected area of the website containing resources/templates and reports for your use.
    • Training fee $350–$750 
      • There is a Webinar training module to be delivered before the official launch of your Baby Café, ensuring that all those involved in delivering the service are aware of the key objectives and standards of the Baby Café model. Fee is for the total group attending
      • Date for the training will be arranged between BCUSA and the facilitator once the application has been approved.
      • Depending on the type of module, (in person or by web) the fee for the training ranges from $350 to $750 (the lesser amount for a webinar, the greater for an in-person training with site-visit).
    • Annual Renewal fee (currently $150)
      • This is due on your first anniversary, and on April 15th of subsequent years. This will enable you to continue to receive the benefits of being part of the growing Baby Café network. 
  6. Additional costs you will incure (your responsibility)
    • Facilitator and staff wages
    • Day-to-day running costs for your service such as:
      • Venue rental (most space is donated)
      • Refreshments,
      • Publicity, printing
    • We recommend budgeting for at least 2 years in advance.


Back Home



If you are interested in setting up a Baby Café, please click here to register your interest and access our online application process.